SpecBridge AI Legal Draft

File Deletion Policy Draft

Status: Draft

Purpose: SpecBridge AI launch readiness and pilot preparation

Review required: Legal counsel / KVKK advisor

1. Scope

This policy defines draft principles for deletion of uploaded tender/RFP documents and generated report packages.

2. Deletion Triggers

Files should be deleted when:

• Pilot review period ends
• Customer requests deletion
• File was uploaded by mistake
• File contains unauthorized personal or confidential data
• Demo scenario no longer requires the file
• Legal/security review requires removal

3. Deletion Scope

Deletion should include:

• Original uploaded file
• Extracted text
• Generated JSON output
• HTML/DOCX/PDF/XLSX report packages
• Temporary processing files
• Cached copies
• Internal demo copies, unless anonymized and approved

4. Customer Request Handling

Deletion requests should be logged with:

• Request date
• Requesting person/company
• File or project reference
• Action owner
• Deletion completion date
• Confirmation status

5. Backup and Logs

If backups exist, deletion timing and technical constraints must be explained in the final policy.

Logs should retain only the minimum information necessary for security, audit and troubleshooting.

6. Demo and Sample Reports

Sample reports must use anonymized or synthetic demo data.

Real customer documents must not be converted into public sample reports without explicit written approval.

7. Draft Status

This policy is a draft and must be reviewed before publication or customer use.

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